The Most Effective Method to Set Up an All Mail Folder in Outlook

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On the off chance that your Outlook messages are coordinated across a few organizers and you need to peruse messages that coordinate certain rules, make a Search Folder and afterward look for a specific kind of email to show every one of them in one rundown. In this guide, we tell you the best way to set up and tweak an “all mail” search organizer utilizing Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Microsoft 365.

Set Up an ‘All Mail’ folder in Outlook

To set up a custom Smart Folder that contains the entirety of your email messages:

1. Open Outlook and go to Mail. On the off chance that you lean toward console easy routes, press Ctrl+1.

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2. Select the Inbox (or another envelope) in the email record or PST document for which you need to make the Search Folder.

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3. Go to the Folder tab and pick New Search Folder.

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4. In the New Search Folder exchange box, look to the Customs area and select Create a custom Search Folder.
5. In the Customize Search Folder area, select Choose.
6. In the Custom Search Folder exchange box, enter a name for the Search Folder. For instance, type All Mail.
7. Select Browse.

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8. In the Select Folder(s) discourse box, select the highest envelope for the PST document or email record of the organizers you need to look at.
9. Select the Search subfolders check box. Or then again, clear the Search subfolders check box and pick the organizers that contain messages you need to see.
10. Select OK to close the Select Folder(s) exchange box.

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11. Select OK to close the Custom Search Folder exchange box.
12. In the Warning exchange box, select Yes with the goal that the messages in the organizers you chose to show up in the Search Folder.
13. In the New Search Folder exchange box, select OK. Another Search Folder shows up in the Outlook envelopes list.

Modify an ‘All Mail’ Folder with Criteria (Plus Examples)

To Modify a Smart Folder so it contains the entirety of your email messages aside from those you need to avoid with rules.

1. Open the Search Folder you need to tweak.
2. Go to the Folder tab.
3. In the Actions gathering, select Customize This Search Folder.
4. In the Customize [folder name] discourse box, select Criteria.

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5. In the Search Folder Criteria exchange box, determine the measures for the messages to remember for the Search Folder.
6. To reject messages from a predefined organizer, for example, the Junk Email envelope:

  • Go to the Advanced tab.
  • Select the Field dropdown bolt.
  • Select All Mail fields > In Folder.

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  • Select the Condition dropdown bolt and pick doesn’t contain.
  • In the Value text box, enter the name of the envelope or organizers you wish to bar. For instance, enter Junk Email.
  • Select Add to List.

7. To incorporate messages that are bigger than a specific size:

  • Go to the More Choices tab.
  • Select the Size (kilobytes) drop-down bolt and pick more prominent than.
  • Enter a worth, for example, 5000 for around 5 MB.

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8. To reject email from a specific sender, for example, “mailer-daemon”:

  • Go to the Advanced tab.
  • Select the Field drop-down bolt.
  • Select Frequently-utilized Fields > From.
  • Select the Condition drop-down bolt and pick doesn’t contain.
  • In the Value text box, enter the email address (or part of the location) you need to bar.
  • Select Add to List.

9. Select OK to close the Search Folder Criteria exchange box.
10. Select OK to close the Customize [folder name] exchange box.

Reference Link: https://www.lifewire.com/check-outlook-folder-sizes-1173675

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